EVENT SERVICES MARKETING & AUTOMATION
A date alone is not enough to quote an event. Ember helps planners, rental teams and event professionals attract inquiries, collect the brief and keep proposals moving without promising a date your team has not checked.
Based in Jacksonville, Florida. Working remotely with businesses beyond our local area.
WHAT EMBER CAN SET UP FOR YOU
Choose the support that fits your process, from discovery to the next conversation.
In practice: Useful planning, rental or production pages can describe your actual work and coverage. We review technical indexing and eligible business-profile information.
We review: Relevant searches and event inquiries. You approve venue relationships, service areas and claims; no ranking or booking guarantee.
In practice: Approved event photos and a clear offer can lead to a brief collecting the date and service needed. We agree audience, budget and response ownership before launch.
We review: Spend, suitable briefs and proposal outcomes where recorded. Ad spend is separate and your team approves asset permissions and capacity.
In practice: Service pages can explain scope and show approved work, then ask for date, venue and event context. The form can distinguish a new brief from an existing-client question.
We review: Completed briefs and consultation requests. Your team approves photos, scope and terms; no availability is invented.
In practice: Voice and chat can explain approved services and gather event context. Complex venue, production or contract questions go to your team.
We review: Captured inquiries and successful handoffs. Calendar, inventory, final pricing and contractual commitments remain under your control.
In practice: Approved messages can invite real clients to share honest feedback after completed events. Your team reviews public replies and permissions for any portfolio use.
We review: Review invitations and activity where available. No bought reviews, positive-only selection or implied permission to publish guest images.
In practice: Proposal check-ins, agreed planning reminders and post-event follow-up use the actual event stage. Separate sequences handle new inquiries and booked clients.
We review: Replies, proposal decisions and reminder exceptions where connected. Date changes, cancellations and opt-outs stop outdated messages.
Your proposal confirms the selected work, costs, responsibilities and measurement before setup.
TRY THE PROCESS, STEP BY STEP
Follow a planning, rental or production request from the first question to a team-reviewed reply.
Follow a planning, rental or production request from the first question to a team-reviewed reply.
Loading the interactive sample…
Are you available for a wedding next spring? We have a venue but we’re still working out the details.
Share the event type, planning stage and service you need. Our team will check the brief and date before confirming availability or preparing a proposal.
Sent automatically in this sampleDemo notification: a new request needs your team’s review.
Your team checks the date, venue, inventory or crew and proposal terms. An inquiry does not reserve a date, accept a contract or take a deposit.
The sample request moved from inquiry to a reply with the request details attached.
Sample demo only. Nothing is sent or saved to a real inbox, and no booking is created.
Separate planning, rental and production work. Capture event type and stage so the next conversation starts with the brief.
An actual setup can request the chosen date, guest estimate and venue requirements through approved fields. The preset sample stores no real event details.
Your team checks the calendar, inventory and staffing. An acknowledgment must not imply a temporary hold or confirmed booking.
Approved proposal check-ins stop when someone replies or decides. Confirmed events can receive planning reminders and an honest feedback request afterward.
REVIEWED BEFORE LAUNCH
Your team checks the date, venue, inventory or crew and proposal terms. An inquiry does not reserve a date, accept a contract or take a deposit. We agree selected services, responsible people, permissions and exception handling. Then we test the intended path and fallback before activation.
Useful planning, rental or production pages can describe your actual work and coverage. We review technical indexing and eligible business-profile information. Relevant searches and event inquiries. You approve venue relationships, service areas and claims; no ranking or booking guarantee. See this service.
Approved event photos and a clear offer can lead to a brief collecting the date and service needed. We agree audience, budget and response ownership before launch. Spend, suitable briefs and proposal outcomes where recorded. Ad spend is separate and your team approves asset permissions and capacity. See this service.
Service pages can explain scope and show approved work, then ask for date, venue and event context. The form can distinguish a new brief from an existing-client question. Completed briefs and consultation requests. Your team approves photos, scope and terms; no availability is invented. See this service.
Voice and chat can explain approved services and gather event context. Complex venue, production or contract questions go to your team. Captured inquiries and successful handoffs. Calendar, inventory, final pricing and contractual commitments remain under your control. See this service.
Approved messages can invite real clients to share honest feedback after completed events. Your team reviews public replies and permissions for any portfolio use. Review invitations and activity where available. No bought reviews, positive-only selection or implied permission to publish guest images. See this service.
Proposal check-ins, agreed planning reminders and post-event follow-up use the actual event stage. Separate sequences handle new inquiries and booked clients. Replies, proposal decisions and reminder exceptions where connected. Date changes, cancellations and opt-outs stop outdated messages. See this service.
We first review your actual calendar, staffing and inventory sources. Intake can capture the date, but availability is not promised until the agreed system or team confirms it.
No. Your approved hold, contract and deposit process determines when a date is reserved. The sample creates no hold, contract or payment.
Yes, using the proposal stage, approved timing and a clear owner. Replies, accepted or declined proposals and opt-outs stop or change the sequence.
Only after reviewing the actual inventory system and connection. A calendar alone does not prove that quantities, delivery resources or equipment are available.
Only assets with appropriate permission and approved usage. We agree which images and claims may appear before publishing campaigns or portfolio pages.
Yes. We review the part that needs support and agree the selected work. You do not need every service to start. Your proposal confirms setup, ongoing support and any separate advertising or usage costs.
We start with your services, approved content, policies, current process and the people responsible for exceptions. Required access and integrations depend on the chosen work. We test the handoff and show your team how to use the controls before launch.
Your proposal sets out the selected tools, services, setup, training, ongoing support and fees. Ad spend and usage charges are identified separately. We agree useful measures and distinguish visits, inquiries, qualified conversations and confirmed bookings rather than treat them as the same result.
BUILT AROUND YOUR BUSINESS
Tell us how inquiries reach you and where things get stuck. We’ll walk through a setup that fits your business. No tech skills needed. We handle the setup and explain how to use it.
A 30-minute phone or video conversation about your business and the tools that could help.
Open the booking calendar in a new tab ↗Prefer email? info@emberservicepro.com